1. Analyze Your Calendar for Better Time Management
If your days feel like a whirlwind, start with a strategic review of your calendar. By connecting Claude to Google Calendar, you can receive insights into how your time is being spent and where you might be overbooked or underutilized.
Example:"Analyze my calendar for July 2025. Highlight conflicts and suggest ways to better organize my weeks."
Try this time optimization prompt on Promptomat:
2. Summarize Your Inbox into a Concise Briefing
Cut through the clutter of multiple newsletters and daily updates by asking Claude to create a single, focused summary of your most important emails. It can surface insights specific to your work and help you stay informed with minimal effort.
Example:"Summarize this morning’s emails and extract key technology-related insights."
Use this prompt to generate a daily summary:
3. Achieve Inbox Zero with Prioritized Replies
Managing an overloaded inbox can be exhausting. Claude can help you triage and respond faster by identifying the most critical unread emails and drafting responses. Save time and clear your inbox faster.
Example:"Go through my Gmail and list unreplied emails by priority. Provide draft responses."
Speed up your email response workflow:
4. Extract Key Themes and Conflicts from Meeting Notes
Meetings produce a lot of information—Claude can digest it for you. Use this prompt to identify recurring themes, potential contradictions, and prep for your next meeting effectively.
Example:"Analyze attached meeting notes and highlight key points. Flag any contradictions and suggest next topics."
Improve your meeting productivity here:
5. Plan Your Week with Email and Calendar Insights
Let Claude do the heavy lifting by analyzing your emails and meeting notes, suggesting potential appointments, and syncing everything into a streamlined weekly schedule—complete with downloadable calendar events.
Example:"Scan my inbox and notes to plan this week. Create an HTML with .ics links for calendar imports."
Try this full-scope planning prompt: